How to Manually Backup your Act Database

This tutorial will teach you how to manually backup your act database.

All act software users should know how to manually backup their act database to ensure that you never lose your data. In this tutorial I will show you how to backup your act database whenever you feel the need. I recommend always backing up your data before making major changes to your data or database and if you travel with a laptop computer that could be lost or stolen.

When you backup act creates a zip file. This zip file can easily be transferred to an external hard drive or even emailed. I am a big fan of Carbonite and strongly urge you to consider using the very inexpensive online backup service.

In my next tutorial, I will teach you how to schedule an act backup so that it occurs automatically.


Act Software Error Message: Administrator Level Access is Required to Register this Product

If you are attempting to register your Act software and you receive an error message saying you must be an administrator, it is typically an easy fix.

This is an easy one. In fact, after you see how easy this is to resolve you are going to  wonder why the error message just didn’t say this.  To register your software simply close Act and reopen it in a slightly different way. Typically you double-click on the Act icon to open it. This time, I want you to right-click on the Act icon and choose the option that says run as administrator. When Act opens, simply register the software. If the registration prompt does not open automatically, click on help and then choose register Act.


Act Software Error Message: Administrator Level Access is Required to Register this Product

Sending Text Messages from ACT: ACT Mobile Messenger

ACT Mobile Messenger allows you to send text messages directly from ACT and is a tool that I see has many uses.

When I spoke to Duane Smith, owner of ACT Mobile Messenger, his passion for his product was infectious and I urge you to try his product if you have a need to text from ACT.  Website: www.actmobilemessenger.com

I often review ACT add-ons that I have not used personally and don’t believe I’ll use in the future. Frankly, I just don’t have a need for what they do or accomplish. Having stated that, I still want to make you aware of these products so you can sample them and see if they fill a need in your business or life.

Watch my video for more information on Act Mobile Messenger:

Top 10 Act Tips: Goals

People that use act effectively have specific goals in place for communicating with their contacts.

I cannot stress enough how important it is to have a plan in place in regards to how you treat your contacts in act. For most small businesses it comes down to prospects and clients and I urge you to develop a process for keeping in touch with your contacts. At the end of the day one of the most important things you can do with act is to make sure that no contact slips through the cracks. Act is a fantastic tool to help you make sure that never happens.

Watch this video for some quick ideas on how to approach act and setting goals for act:

5 Things You Had No Idea Your iPhone Could Do

by Jennifer Jolly, Special for USA TODAY 8:27 p.m. EST March 1, 2014

Did you know that your cherished iPhone hides secrets from you? That’s right, a simple nod of the noggin could shift the way you use this precious gadget.

Apple’s iPhone is a revolutionary gizmo that has changed the mobile landscape forever, but even if you’ve had one for years, there are still a few things you probably don’t know about it. Each major update that Apple rolls out — and there have been many — brings new features and changes. Here are just a few of the things you’ve likely missed along the way.

via 5 things you had no idea your iPhone could do.

Is Email Marketing Making Us Lazy Salespeople?

I still remember cold calling on businesses in industrial parks. Knocking on doors on cold and rainy days. Part of me misses that time in my life. I hated telemarketing; I’d rather be knocking on doors. Today, we have email marketing and it makes us lazy.

Act is a great place to keep all of your prospects. There are variety of ways you can send emails to all of them in one fell swoop. It is almost too easy in my opinion. It makes us lazy without a doubt. Most of us that are in business have been salespeople at some point in your lives. You might not think of yourself as a salesperson, but you are.

Before you send your next email, ask yourself if you’re willing to sell a little bit harder.

An old sales manager of mine used to say that if “you throw enough of it up against the wall some of it will stick”. In my opinion, that is what email marketing is doing: hitting the wall. But is it sticky enough? I urge you to re-examine how you send email. If I could show you ways to send email quickly and efficiently, would you be willing to look at a single contact and then send them an email? What if it only took you 30 seconds or less. That is 120 prospects an hour.  During that time, I can teach you how to research your contact to look for information that might help you sell to that contact. Next, I’m going to show you simple techniques for responding when someone opens your email.

The question you should be asking yourself is how will you know that they opened your email.

If you make a decision to send your prospects one email a year, divide the number of prospects you have by 52 weeks and you will determine how many prospects you have to send an email to this week. I use a tool called Dragon NaturallySpeaking that allows me to easily dictate an email. I also use an email tool for Microsoft Outlook that saves templates that I can use over and over. I review my prospects and send them an email that I think is pertinent to their situation. I’m selling. I’m working my database. I’m practicing what I preach.  If this sounds complicated to you, reach out to me and I’ll show you how to do it. Let me make it easy for you to sell again. I believe it is worth your time and energy.

It beats knocking on doors.